SNO Annual General Meeting

Note that Friends of SNO with full memberships can vote in the AGM and associate members are not eligible to vote in the AGM.

Agenda

• Call to order
• Attendance
• Motion to approve the AGM minutes from the previous year
• Election of board members
• Year-end financial statements
• Bylaw amendments
• Other items

Relevant Bylaws

• This society shall hold an Annual General Meeting (AGM) no later than the fall of each year, of which notice will be communicated by email, fax, phone, website notice, or other electronic means at least six (6) weeks prior to the date of the meeting.
• At this meeting there shall be elected a President, Vice-President, Secretary, Treasurer (or Secretary/Treasurer), and a minimum of two directors.
• Copies of the Club’s financial records shall be made available to the membership at the AGM.
• Motions from Members for consideration at the AGM must be submitted to the President no less than four (4) weeks prior to the AGM for inclusion on the agenda. All motions to be voted upon at the AGM, save those consequential to matters arising during the AGM, must be provided writing to the membership not less than fourteen (14) days prior to the meeting.
• Should there be bylaw changes; notice must be provided in writing to the membership not less than twenty-one (21) days prior to the meeting.
• The officers and directors so elected shall form a Board, and shall serve until their successors are elected and installed.
• Any vacancy occurring during the year shall be filled at the next meeting, or by appointment of the board.
• Any member in good standing shall be eligible to any office in the society.
• If it is not possible to hold the AGM as originally scheduled for any reason, including lack of a quorum, the meeting shall be held as soon as possible following normal requirements of notice to members of the AGM.